--- title: "Invoice Payment Terms: A Brief Guide to Writing Them | PayJunction" description: Learn how to successfully write invoice payment terms to ensure steady cash flow and clearly communicate with your customers. image: https://blog.payjunction.com/hubfs/BLOG/FEATURED%20IMAGES/invoice-payment-terms.svg --- [tel:1-800-601-0230](tel:1-800-601-0230) 800-601-0230 - Features - Solutions - Developers - [Pricing](https://www.payjunction.com/payments/pricing.html) - Resources [See a Demo](https://www2.payjunction.com/tour-payjunction) Features - EXPLORE PRODUCTS [No-code Payments Integration®](https://www.payjunction.com/payments/no-code-payments-integration.html) [ZeroTouch Terminal](https://www.payjunction.com/payments/smart-terminal.html) [Portable Terminal](https://www.payjunction.com/payments/portable-credit-card-reader-terminal.html) - ACCEPT PAYMENTS [Invoices](https://www.payjunction.com/payments/electronic-invoices.html) [ACH Electronic Checks](https://www.payjunction.com/payments/ach-payments.html) [SmartSurcharge®](https://www.payjunction.com/payments/smart-surcharge.html) [Cards on File](https://www.payjunction.com/payments/store-credit-card-info.html) [Rapid Refunds](https://www.payjunction.com/payments/credit-card-refund.html) [Recurring Billing](https://www.payjunction.com/payments/recurring-payments.html) [Ecommerce](https://www.payjunction.com/payments/ecommerce-merchant-services.html) [Mobile App](https://itunes.apple.com/us/app/payjunction/id1324839420?ls=1&mt=8) - EXPLORE CAPABILITIES [Overview](https://www.payjunction.com/payments/payment-processing-solutions.html) [Integration Marketplace](https://integrations.payjunction.com/) [Remote Signature](https://www.payjunction.com/payments/signature-capture.html) [Multi-Location](https://www.payjunction.com/payments/enterprise-payments.html) [Sales Reports](https://www.payjunction.com/payments/sales-reports.html) [Search and Export](https://www.payjunction.com/payments/transaction-history-search.html) [Customization](https://www.payjunction.com/payments/custom-payment-software.html) Solutions - [Veterinary Streamline payment workflows and get paid faster with up-front deposits and payment schedules for high-cost procedures. Get time back and spend it with furry patients.](https://www2.payjunction.com/payment-processing-veterinarians) - [Dental Simplify patient payments with multiple means of collection at your dental practice. Meet patient expectations and elevate the payment experience.](https://www2.payjunction.com/payment-processing-dentists) - [Auto Dealer Manage dealership payments by department, brand and location. Get automated reports for simplified end-of-day close and save on processing fees.](https://www2.payjunction.com/automotive-merchant-services) Developers - [API Documentation See how to embed omnichannel payment features into your software, using your choice of our intuitive integration methods.](https://developer.payjunction.com/) - [Developer Experience Explore the developer journey and learn how our full-service partnership model helps you maximize merchant payment adoption rates.](https://www.payjunction.com/payments/payment-api.html) - [No-code Payments Integration® Rapidly integrate payment acceptance features into any SaaS application in minutes using our easy-to-use Chrome browser extension.](https://www.payjunction.com/payments/no-code-payments-integration.html) - [Integration Marketplace Check out our growing marketplace of integrated solution partners that streamline payment acceptance and help businesses automate and scale.](https://integrations.payjunction.com/) [Pricing](https://www.payjunction.com/payments/pricing.html) Resources - [About Us Learn how our people-first culture at PayJunction helps us earn widespread recognition and awards.](https://www.payjunction.com/payments/about.html) - [Careers Join us in our pursuit to deliver exceptional experiences to customers and partners.](https://www2.payjunction.com/careers) - [Support Get helpful information about how to use features, troubleshoot problems and contact us.](https://support.payjunction.com/) - [Blog Gain useful insights into payment industry trends and PayJunction solutions.](https://blog.payjunction.com/) - [Guides Up your payment processing knowledge with our in-depth eBooks and White Papers.](https://guides.payjunction.com/) - [Tutorials Read articles and watch videos about how to use valuable features on the PayJunction platform.](https://blog.payjunction.com/topic/pj-university) # A Brief Guide to Writing Invoice Payment Terms ![A Brief Guide to Writing Invoice Payment Terms](https://blog.payjunction.com/hubfs/BLOG/FEATURED%20IMAGES/invoice-payment-terms.svg) [![Picture of Mary Walton](https://blog.payjunction.com/hs-fs/hubfs/Mary%20Walton.jpg?width=48&height=48&name=Mary%20Walton.jpg) Mary Walton](https://blog.payjunction.com/author/mary-walton) 9/21/2021 More often than not, an invoice is the final piece of communication that you’ll have with a customer or client. Much like the efforts made to give a positive first impression, you’ll want to make sure that your customer is leaving with a good feeling about you and your company. To ensure that the transaction runs smoothly and provides a long-lasting, positive impression, you’ll want to make sure the terms you include in your invoice are perfect. This will minimize the risk of any problems arising during the transaction and [ensure that payment is fast](https://blog.payjunction.com/invoice-payment-email-request) and without issue. Not sure where to start? Here is a brief guide to writing invoice payment terms for your business. ## Decide on Your Wording The first thing you’ll want to decide on, before you even put pen to paper, is the kind of wording you’re going to use for your invoice. This includes determining your tone. > You’ll want to make sure that you’re sounding polite yet remaining professional and formal. Try to match the tone of your voice and your language to the branding of your business. By being polite and courteous, you can increase the chances that you’ll be paid on time. Sarah Parker Copywriter at [Essay Roo](https://essayroo.com/) ## Bring Structure to Your Invoice You’ll also want to make sure that you’re not missing anything. Make the payment terms as plain as day so there’s no reason for a customer to contact you after the fact to make changes or ask for clarification. This will help you get paid on time and ensure that you avoid harming your business’s reputation. Think about including elements such as these: - Date of receipt - Description of goods - Description of each item - Price of each item - Total price - Any tax on the invoice - The date you want to be paid Including all these details will reduce your chance of getting hit with a [chargeback](https://blog.payjunction.com/fight-win-chargeback/) and will help you defend your business in the event that you are confronted with one. ## Payment Processing Demo Schedule 15 minutes with a payments expert Get a customized PayJunction product walk-through Understand requirements and pricing Determine your SAVINGS! GET DEMO NOW ## Check for Accuracy Because the invoice is an important and official document, you’ll want to make sure that it’s as professional as possible. This means checking your content to ensure that it’s free from mistakes and errors that could harm your credibility. Here are some online tools that can help: - [Grammar Check](https://grammarix.com/) and [Via Writing](https://viawriting.com/): Online tools that you can use to check the grammar used in your invoice document. - [Paper Fellows](https://paperfellows.com/) and [Ox Essays](https://oxessays.com/): Professional custom writing services that can write your invoicing content on your behalf. - [State of Writing](http://stateofwriting.com/) and [My Writing Way](http://mywritingway.com/): Blogs that are full of writing guides that you can use to help you improve your general writing skills. ## Include Information on Late Fees Of course, the majority of companies will be happy to pay your invoice when they receive it and you should have a nice relationship with your long-term customers. However, you’ll occasionally encounter a customer who tries to get away with not paying for as long as he can. You can minimize this risk by including with your invoice a note about any late payment fees that customers can anticipate if they don’t pay within a certain time frame. Thirty days is a reasonable amount of time. > You’re not trying to scare your customer into paying, but adding a late fee is a great way to make sure customers are paying on time, minimizing the risk of disruption for your business. Taylor Diaz Copywriter at [Big Assignments](https://bigassignments.com/) ## Implement Universal Payment Terms Businesses differ, but it’s worth noting that many businesses operate using universal payment terms, making it easy to be on the same page. Use these terms in your invoice for clarity: - **Net 7:** Payment due in 7 days - **Net 30:** Payment due in 30 days - **Net 90:** Payment due in 90 days - **CIA:** Cash in advance - **COD:** Cash on delivery - **1% 10 Net 30:** Customer is able to claim a 1% discount if payment is received within 10 days or must pay full price for a Net 30 ## Discounting Early Payments As you can see with that last point, adding a small 1% to 5% discount for early payments is a great way to get your customers to pay their invoices before they are due. This provides a win-win for both parties: you get your payment and your customer gets a little discount! ## Want to streamline payments and improve cashflow with invoices? ## [![READ ON](https://no-cache.hubspot.com/cta/default/635739/03dc2f28-d9aa-44c7-81a9-a1e1704e29ee.png)](https://cta-redirect.hubspot.com/cta/redirect/635739/03dc2f28-d9aa-44c7-81a9-a1e1704e29ee) Do you deal with B2B invoice payments at your business? What invoice payment terms have helped you increase clarity and cash flow? We’d love to hear from you! *Editors Note: This post was originally published in March 2018 and has been updated for comprehensiveness and accuracy.* [Business Tips](https://blog.payjunction.com/topic/business-tips) --- ##### [![The Top 5 Chargeback Challenges for Businesses & How to Overcome Them](https://blog.payjunction.com/hubfs/BLOG/FEATURED%20IMAGES/chargebacks-challenges.svg) The Top 5 Chargeback Challenges for Businesses & How to Overcome Them](https://blog.payjunction.com/chargeback-challenges) ##### [![What Is PCI DSS?](https://blog.payjunction.com/hubfs/BLOG/FEATURED%20IMAGES/pci-dss.svg) What Is PCI DSS?](https://blog.payjunction.com/pci-dss) ###### About Author ![Picture of Mary Walton](https://blog.payjunction.com/hs-fs/hubfs/Mary%20Walton.jpg?width=200&height=200&name=Mary%20Walton.jpg) ### Mary Walton Mary Walton is a blogger at [Simple Grad](https://simplegrad.com/best-essay-writing-services/), tutors at Australian [Assignment Help](https://australianhelp.com/assignment-help) service and is a resume proofreader at [Resumention](https://resumention.com/). ###### Related Posts ## [![Interchange Updates and the Hidden Costs of Payment Processing](https://blog.payjunction.com/hubfs/automotive-interchange-rates.svg) Interchange Updates and the Hidden Costs of Payment Processing Supply chain uncertainty. Consumer sentiment. Rising costs of goods and services. These three big things create economic uncertainty and make it difficult for merchants to navigate a profitable path forward. Each of these factors can impact costs, squeeze cash flow, and hurt the bottom line.](https://blog.payjunction.com/interchange-updates-and-the-hidden-costs-of-payment-processing) ## [![ACH Payment Processing: Everything You Need to Know](https://blog.payjunction.com/hubfs/BLOG/FEATURED%20IMAGES/ach-payment-processing.svg) ACH Payment Processing: Everything You Need to Know What is ACH Payment Processing? ACH payment processing is the banking industry’s definition of moving money between bank accounts in the United States. ACH stands for Automated Clearing House and the ACH network of financial institutions is responsible for the movement of funds. It is managed by Nacha, the organization that sets and enforces the Rules for ACH. The physical network that processes transactions is run by the ACH Operators, notably, the Federal Reserve and The Clearing House.](https://blog.payjunction.com/ach-payment-processing) ## [![Online Payment Systems for Automotive Dealerships: A Practical Guide to Securely Accepting Payments](https://blog.payjunction.com/hubfs/online-payment-systems-auto.png) Online Payment Systems for Automotive Dealerships: A Practical Guide to Securely Accepting Payments Many customers expect dealerships to offer fast, convenient, and secure payment options, whether they're purchasing a vehicle, servicing one, or ordering parts. With modern online payment solutions, your dealership can meet expectations by reducing friction, increasing cash flow, and streamlining operations across Sales, Service, and Parts.](https://blog.payjunction.com/online-payment-systems-for-automotive-dealerships) ## Meet a Payment System You’ll Love - ###### FEATURES [No-code Payments Integration®](https://www.payjunction.com/payments/no-code-payments-integration.html) [ZeroTouch Terminal](https://www.payjunction.com/payments/smart-terminal.html) [Portable Terminal](https://www.payjunction.com/payments/portable-credit-card-reader-terminal.html) [Invoices](https://www.payjunction.com/payments/electronic-invoices.html) [ACH](https://www.payjunction.com/payments/ach-payments.html) [SmartSurcharge®](https://www.payjunction.com/payments/smart-surcharge.html) [Cards on File](https://www.payjunction.com/payments/store-credit-card-info.html) [Recurring Billing](https://www.payjunction.com/payments/recurring-payments.html) - [Ecommerce](https://www.payjunction.com/payments/ecommerce-merchant-services.html) [Customization](https://www.payjunction.com/payments/custom-payment-software.html) [Remote Signatures](https://www.payjunction.com/payments/signature-capture.html) [Rapid Refunds](https://www.payjunction.com/payments/credit-card-refund.html) [Multi-Location](https://www.payjunction.com/payments/enterprise-payments.html) [Sales Reports](https://www.payjunction.com/payments/sales-reports.html) [Search and Export](https://www.payjunction.com/payments/transaction-history-search.html) [Mobile App](https://itunes.apple.com/us/app/payjunction/id1324839420?ls=1&mt=8) - ###### BUSINESS SOLUTIONS [Auto Dealers](https://www2.payjunction.com/automotive-merchant-services) [Veterinary](https://www2.payjunction.com/payment-processing-veterinarians) [Dentistry](https://www2.payjunction.com/payment-processing-dentists) - ###### RESOURCES [Product Overview](https://www.payjunction.com/payments/payment-processing-solutions.html) [Integrations](https://integrations.payjunction.com/) [Blog](https://blog.payjunction.com/) [Guides](https://guides.payjunction.com/) [Support](https://support.payjunction.com/) [Service Status](https://status.payjunction.com/) [Tutorials](https://blog.payjunction.com/tag/pj-university/) [API](https://www.payjunction.com/payments/payment-api.html) - [Trust Center](https://trust.payjunction.com/) [Request a Demo](https://www2.payjunction.com/payjunction-demo) [Pricing](https://www.payjunction.com/payments/pricing.html) [About Us](https://www.payjunction.com/payments/about.html) [Careers *HIRING*](https://www2.payjunction.com/careers) [Press](https://media.payjunction.com/) - ###### RESOURCES [Integrations](https://integrations.payjunction.com/) [Guides](https://guides.payjunction.com/) [Tutorials](https://blog.payjunction.com/tag/pj-university/) [API](https://www.payjunction.com/payments/payment-api.html) [Request a Demo](https://www2.payjunction.com/payjunction-demo) [About Us](https://www.payjunction.com/payments/about.html) [Careers *HIRING*](https://www2.payjunction.com/careers) [Press](https://media.payjunction.com/) [Trust Center](https://trust.payjunction.com/) [Service Status](https://status.payjunction.com/) - ###### BUSINESS SOLUTIONS [Auto Dealers](https://www2.payjunction.com/automotive-merchant-services) [Veterinary](https://www2.payjunction.com/payment-processing-veterinarians) [Dentistry](https://www2.payjunction.com/payment-processing-dentists) ##### 800-601-0230 SIGN UP FOR OUR NEWSLETTER  Become a better advocate for your business. Get Email Updates GO Thank you for subscribing! PayJunction is a Level 1 PCI Compliant Provider. PayJunction is a registered ISO of PNC Bank, N.A., Pittsburgh, PA. © 2026 PayJunction. All rights reserved. [Privacy Policy](https://support.payjunction.com/hc/en-us/articles/211053648) and [Terms of Use](https://support.payjunction.com/hc/en-us/articles/211053628). ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Mary Walton" }, "dateModified" : "2023-03-09", "datePublished" : "2021-09-21", "description" : "Learn how to successfully write invoice payment terms to ensure steady cash flow and clearly communicate with your customers.", "headline" : "A Brief Guide to Writing Invoice Payment Terms", "image" : { "@type" : "ImageObject", "url" : "https://cdn2.hubspot.net/hubfs/635739/BLOG/FEATURED%20IMAGES/invoice-payment-terms.svg" }, "mainEntityOfPage" : "https://blog.payjunction.com/invoice-payment-terms", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://cdn2.hubspot.net/hubfs/635739/logo-400px.png" }, "name" : "PayJunction" } } ```