Efficiently Manage Multiple Locations and Departments

Efficiently Manage Multiple Locations and Departments

Accepting credit card payments only gets more complicated when managing a multi-location business – even more so when each location has different departments.

That’s why we’ve created a system that encompasses all your needs to manage multiple locations and departments effectively. With Virtual Terminals like ours, you can access every department and location’s activity virtually anywhere, in real time, so you never miss a beat.

Track Department Sales

Instead of manually filing, tallying and storing paper receipts, use the Virtual Terminal to automate this process. Whether all sales go through a central cashier or each department has its own terminal, our system files each department’s transactions, receipts and batches separately and stores them digitally in one central location for easy, future reference.

How does it work? When you run a transaction, simply select the corresponding department and the transaction is automatically filed under that department’s sales.

multiple locations VT selection

Streamline Deposit Reconciliation

Whether accounting is done at a central location or each location has its own set of books, the Virtual Terminal can simplify the job. Instead of printing out batch reports at the end of the day, the Virtual Terminal produces these in real time, settled or unsettled. A plus? The system automatically totals multiple batches, allowing you to stop tallying batches manually before you reconcile your bank deposits.

multiple locations batches

Often times, there is a discrepancy between what you expected from the batch total versus what you actually deposit. Our Virtual Terminal offers detailed deposit reports to remove the guesswork. Typically, you cannot address the discrepancy seen between the batch total and deposit total until the merchant statement is available at the end of the month or later, pushing the task of reconciling the bank account into the next month.

Our deposit reports allow you to verify funds daily by providing the deposit total along with the fees charged, any chargebacks that occurred and other fees, such as Amex. All you need to do is compare the already totaled batch report to your deposit report and that’s it! You’ve reconciled your bank account.

multiple locations deposit

Control User Access

It’s difficult to track staff accountability across multiple locations and departments. And with old-school terminals, there is simply no way to track who is doing what, which can be a problem when faced with a major accounting issue. Eliminate speculation with our Virtual Terminal and let us be your eyes and ears on the floor.

You can grant all permissions to admins while restricting users from issuing refunds or looking through transactions or reports. Our system logs all user activity and associated actions taken in the Virtual Terminal. Finally, you can restrict user access to a given department or location to avoid incorrectly run transactions.

multiple locations user access

Generate Beautiful Reports

Tracking sales performance manually wastes time and is prone to human error. Using an old-school terminal requires staff to manually tally batch reports for approximately 30 days of sales just to produce one month's total, and that's for just one terminal. If you need a quarterly report, you have to do totals per terminal and then per department for three consecutive months.

Our Virtual Terminal runs reports automatically for insights into a department's or location’s performance across custom time periods. It also allows you to compare the relative performance of locations and departments, as well as past versus current quarters or years.

multiple locations reports

With the Virtual Terminal, you can confidently manage multiple locations and departments with ease. So what are you waiting for?

See the Virtual Terminal in action.


Picturing the change our Virtual Terminal would make? Tell us below how you think it would benefit your business!

About Ursula Librizzi

Ursula is the sales and marketing operations manager for PayJunction. She oversees daily marketing tasks and liaisons between the sales and marketing departments.